Secretary IV

Rochester, NY


Position Summary:

Supports 2-3 gift officers as assigned. Strong computer skills required in Microsoft Office, primarily Excel and Word. This position necessitates good judgement, an ability to plan out work and solve problems, and flexibility. Maintaining good working relationships with different personalities in a team environment is important. This role requires the ability to properly handle confidential information in a professional manner. Must have an ability to handle gift processing and related documents with a high degree of accuracy.

Specific Responsibilities:

Direct Gift Officer Support. Meets with gift officers weekly. Manages calendars as needed. Prepares reporting and other documents as needed. Compiles information for donor visits, mailings and meetings. Updates donor and alumni information in OASIS. Assist with routine correspondence and add that information to entity records. Arranges gift officer travel as needed. Processes expense reports in a timely manner.

Event Support. Assists with small events as needed. These my include dinners, meetings, or tours. Creates and maintains lists of invitees as needed. Prepares nametags, agendas, printed materials. Arranges space and the appropriate tech requirements, arranges catering, and reserves parking if needed. May need to attend some events off site and outside normal business hours. Must work Meliora Weekend and support that as needed.

Processing Expense Reports, Invoices, Oasis Updates . Maintain current training and certifications in Oasis, Workday, and other technologies available. Handle invoices and expense reports in a timely manner. Develop a thorough understanding of OASIS and successfully pull reports, update donor and alumni data, and research gifts/allocations as needed.

General Office Duties. Successfully communicate with all members of the team. Successfully manage email to stay organized. Assist with mailings as needed. Triage mail for the department as assigned. Assist with copier maintenance and the storage of supplies.

Gift Processing. Process gifts accurately and in a timely manner as needed. Save all gift documents according to department guidelines.

Other duties as assigned by the Project and Support Coordinator or Gift Officers.


  • Minimum 2 years post high school education required.

  • 2 years practical office experience or equivalent combination of education and experience required

  • Strong skills in Microsoft Office, specifically Outlook, Word, Excel.

  • Practical experience in Workday is a plus.

  • Strong written and verbal communication skills.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $18.10 - $25.35 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Central Administration
Full/Part Time: Full-Time

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