Secretary IV

Rochester, NY


This position serves as the departmental coordinator and reports to the Department Administrator and Department Chair, providing overall support and administrative support for the Black Studies department.


Course Scheduling and Curriculum Management

  • Assists with the Black Studies course offerings scheduling each semester along with with Registrar’s office and maintains working report, course description database.

  • Manages, solicits and organizes cross-listed courses from 12 participating departments and consults with faculty to ensure that the curricular content meets the requirements of the major and is consistent with the departmental mission.

  • Coordinates curriculum development and input into university system, in consultation with Director of Undergraduate Studies, faculty, and postdoctoral fellows.

  • Solicits and organizes cross-listed courses from 12 participating departments and consults with faculty to ensure that the curricular content meets the requirements of the major, is consistent with the Institute’s mission, and provides a clear pathway for students to complete requirements for the major and minor.

Undergraduate Programming and Support

  • Provides initial point of contact for all undergraduates interested in Black Studies or its programs including majors, minors, and clusters. Assists with Academic and Advising Fairs.

  • Coordinates the Honors Program, Undergraduate research and internships.

  • Administers the process that solicits research papers for the Frederick Douglass Competition and manage all facets of the annual undergraduate symposium and award ceremony.

  • Assists the DUGS to interpret and apply College, University, and Departmental guidelines, rules, and regulations for pursuing and completing programs of study.

  • Works with DUGS to plan and coordinate Advising week schedule and events each semester.

  • Maintain student data including listserves, mailing lists, majors, minors, paperwork for transfer credits, probation letters etc.

  • Work with DUGS and Undergarduate organizations to plan and publicize events.

Marketing, Social Media, and Publicity

  • Update Website content as provided by faculty, DUGS, Chair, and Department Administrator

  • Create social media posts and other publicity to advertise current programs, programming courses, and events

  • Responsible for marketing and promotional materials and posts for undergraduate events, programs, and news

  • Handles or supervises outreach and publicity including general public relations with the community and media.

Regular Assistance

  • Assists as needed with all administrative arrangements for meetings, faculty and staff recruitment and special department events, including meeting facilities, equipment, travel, lodging and meals and prepares program literature and coordinates with service departments of the University (e.g. department events such as commencement diploma ceremony, lectures, receptions, academic and advising fairs).

  • Composes and prepares routine and non-routine correspondence for the Department Administrator, the Department Chair, and Director of Undergraduate Studies in Black Studies to includes but not limited to preparations of memos, emails, invoices, and reports.

  • Schedules appointments and maintains calendars, coordinates staff and other meetings.

  • Manages the collation and distribution of departmental mail.

  • Competence or willingness to learn MS Office, Spreedsheets, Powerpoint, and university platforms like Workday etc.

Special Event, Visitor, and Recruitment Scheduling Including Commencement

  • Assists cooderination and scheduling, including travel and accommodation for visitors including symposium participants and faculty candidates.

  • Schedules and helps DUGS design graduation and verifies the completion of paperwork with the registrar and advising office.

  • Assists with departmental, faculty, other initiatives, project coordinator including assistance with grants and symposia as needed.


  • 2 years of post high school education in secretarial studies or the equivalent required.

  • Bachelor’s Degree preferred


  • At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation or an equivalent combination of education and experience.

  • Possess advanced computer skills to use a variety of electronic or online systems for communication and administrative purposes

  • Strong organizational, written, and communication skills

  • Attention to detail and problem-solving

  • Experiencing handling simple and complex office tasks

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $ 17.64 - $ 24.71 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: The College
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 09 Fred Doug Inst Afr & Afr-Am St
Schedule: 8 AM-4:30 PM

Current Search Criteria