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University of Rochester Senior Administrator for General Pediatrics - 216484 in Rochester, New York

Senior Administrator for General Pediatrics

Job ID



School of Medicine & Dentistry

Full/Part Time


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Full Time 40 hours Grade 055 General Pediatrics




Position Summary:

Leadership position for the Division of General Pediatrics in the Department of Pediatrics. This position provides strategic direction, financial oversight and managerial support for several core missions within the Division including research, education/training, and community. Additionally, this position will work in partnership with the General Pediatric Clinical Administrative Team to ensure consistency in communication, financial integration, and strategic direction. The Division/Peds Practice has approximately 100 faculty, fellows, staff, and students


  • Strategist, consultant and implementer ensures all streamlined activities within the division are in keeping with the Division Chief’s priorities

  • Acts as an adviser to Division Chief of General Pediatrics on all financial and programmatic matters across all core missions (research, education/training, community and clinical).

  • Organizes and prioritizes critical issues and required information to facilitate efficient decision making by Division Chief

  • Assesses and determines the proper course of action on decisions made by Division Chief and delegates to the appropriate individual to manage

  • Coordinates the execution of new strategic initiatives

  • Represents the Division Chief’s office as needed with key internal constituencies and occasionally external constituencies.

  • Drives the flow of information across the division and translates into team and organizational priorities

  • Interfaces with Department Executive Leadership Team members on operational work streams and strategy to most effectively leverage the Division Chief

  • Attends and participates in Leadership meetings (including clinic wide meetings).

  • Directs analysis of financial activity in order to identify process improvements and other cost saving measures as well as opportunities for new revenue streams.

  • Prepares SMD and URFMG operating budgets (approx. $1M) and capital budgets, in coordination with Ambulatory Practice Administrator during preparation of Strong Pediatric Practice (SPP) operating budgets and capital budgets.

  • Develops business plans for incremental resources and program expansions.

  • Develops business operation summaries and presents to General Pediatrics faculty, staff and Central Administration. Share status of sponsored projects finances, grants, program expansion, strategic plan and updates to changes in Federal, State and University regulations and policies.

  • Reports on the Division’s overall financial position and relates financial performance to non-financial metrics including staffing levels, RVUs, faculty compensation plan, billable contracts, and number of sponsored program proposals submitted.

  • Prepares year-end projections, analyzes budget-to-actual variances and recommend strategies to address deficits.

  • Review and approve financial transactions for all divisional activities consistent with University policy and guidelines. Ensure appropriate planned use of gift funds.

  • Establish internal control to protect University assets.

  • Controls budgets and allocates funds as needed to achieve strategic goals. Negotiates and manage service contract procurement and accounting; approves expenditures.

  • Provides oversight and management of all division sponsored program activities and compliance reporting.

  • Provide guidance and assistance in proposal development and pre-award activities.

  • With Division Chief, identifies opportunities to improve organizational capacity, infrastructure and support skill development for staff and faculty.

  • Examines and monitors financial activity for all divisional sponsored programs (approx.$4.5M)

  • Responsible for review and approval of sponsored projects, salary allocations, request for payments, requisitions, invoices. Controls expenses and property. Establishes guidelines for distribution of expenses. Reviews and approves requisitions and represents the General Pediatrics in obtaining support services for sponsored projects.

  • Reviews and implement policy changes related to General Pediatric sponsored projects activity

  • Supervise and direct day-to-day activities of staff with research administration functions.

  • Maintains liaison with Offices of Dean, ORPA, ORACS, accounting, and purchasing.

  • Define the division administrative structure, infrastructure and work processes in order to achieve internal mission specific performance metrics including Division Strategic Plan, URMFG standards, revenue cycle management, Chair initiatives and performance metrics.

  • Identify measurable goals for research, community and training programs. Analyze data on division's activities to address progress made against Divisional and Departmental Strategic Plan

  • Interprets policy and regulations; establish division practices to meet operational needs and implements.

  • Ensures that work processes are aligned with University goals, policies and procedures; URMFG and SMH standards; initiatives of the Department of Pediatrics and sponsored programs requirements

  • In conjunction with Division Chief, set Division goals and long term work plan development and implementation.

  • Oversees all space matters including space allocation, furniture and equipment assignments.

  • Evaluates and ensures sufficient IT infrastructure to support division functions.

  • Develop and execute a staffing plan to support Division goals and operations. (10%)

  • With Division Chief, develop, review and approve faculty and staff roles and responsibilities.

  • Identifies skill strengths and deficits and adjust staff roles as necessary.

  • Coordinates performance monitoring and internal/external HR regulatory activities throughout the division.

  • Review and approve new positions, promotions and major changes in job responsibilities.

  • Oversees activities related to management of faculty positions, including coordinating promotion and credentialing requirements.

  • Oversees the coordination of information needed for fellow recruitment, appointment, and administration of term

  • Supervise the Division's administrative, financial, and technology support staff.

  • Manage the coordination of marketing and public relations communications

  • Oversees the coordination of mission-related marketing and public relations communications including Division annual report, reporting required by sponsors, quarterly newsletter, development, website and community correspondence.

  • Other duties as assigned.


Bachelor's degree and 5 years relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience. Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable.

Preferred Qualifications

Five years relevant experience including at least two years at a managerial level. Five years at a managerial level, preferred. Work experience in higher education or a health care setting preferred. Familiarity with administration of federal or foundation grants required. Incumbent must possess the ability to work independently and collaboratively. Proven track record of effectively interacting with senior management. Ability to work strategically and collaboratively across departments. Effective, versatile and action-oriented. Strong written and verbal communication skills and excellent organizational skills with attention to detail required.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled