Specialty Registrar I

Rochester, NY


The Medical Records Review Coordinator’s (MRRC) primary objective is to fullfill CMS requirements for the completion of death record reviews and maximize organ donor potential by identifying donation opportunities, as well as missed potential organ donors. This will be accomplished by performing retrospective reviews of death records from donation service area hospitals. This position must develop and maintain a strong working relationship with hospital health information management departments and have a thorough knowledge of Finger Lakes Donor Recovery Network (FLDRN) donation service area hospitals electronic medical record systems and internal electronic medical record systems.


Death Record Reviews and Reporting

  • Collects, maintains and reports death record review data and and missed potential organ donors from individual hospitals within established timelines and as needed to Hospital Development, Quality department, and Leadership to support performance improvement.

  • Ensures accurate and timely data collection, data entry and death record review.

  • Utilizes clinical judgement and regulatory knowledge to determine which hospital medical records are to be reviewed as well as to analyze information in the records relevant to FLDRN.

  • Determines timeliness of all referrals by examining occurences of clinical triggers and comparing to when the referral was made to FLDRN

  • Responsible for data entry and updates into the iTransplant system based on information found during record reviews.

  • Provides monthly data report which details the outcomes of reviews and advised on course of action to improve and optimize donor opportunities.

Electronic Medical Records

  • Partners and develops relationships with hospital IT and EMR teams to obtain reports as needed.

  • For any hospitals within the donor service area who are using paper charts, travel may be necessary to these hospitals to review charts

Other duties as assigned


  • Bachelors’s degree or graduate of an approved Health Records Administration/Health Information Technology/Medical Records Technician program required

  • Or equivalent combination of education and experience

  • Liscensed Practical Nurse or Registered Nurse preferred

  • At least 2 years experience in a clinical, OPO, or hospital setting preferred.

  • Experience with hospital medical records is strongly preferred or

  • patient care with a strong familiarity of medical terminology preferred.

  • Ability to collect and document information in a sequential, accurate and timely manner required.

  • Strong organizational skills required

  • Strong interpersonal, verbal and written communication skills: working knowledge of Microsoft office, including Word, Excel and Powepoint required

  • Familiar with report writing (SQL, Power BI) preferred

  • Certification in an approved Registered Health Information Technician required

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $20.92 - $29.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Strong Memorial Hospital
Full/Part Time: Part-Time