Sr Business Administrator

Rochester, NY

GENERAL PURPOSE:

The Family Therapy Training Program (FTTP) Administrator serves as a member of the Department of Psychiatry Education Team. The FTTP Administrator is responsible for day-to-day operations of the Marriage and Family Therapy Training Programs, as well as the programs’ finances. The FTTP Administrator is also responsible for planning, directing, and managing all phases of FTTP personnel recruitment and performance management.

RESPONSIBILITIES:

FISCAL MANAGEMENT :

  • Assumes responsibility for budget planning and financial monitoring. In line with established procedures, develops and monitors salaries, tuition revenue, grants/contracts/other academic activities, endowments, advancement revenue, and capital budgets (Faculty Practice, Hospital and Medical School). Oversees all IFF accounts, expenditures, and related purchases. Responsible for monthly reconciliation and analysis with University FAO reports, problem resolution of revenue and expense trends, and variances. As the IFF Faculty Salary Administrator, works with individual faculty related to salary or changes in work status/duties¿ facilitates discussion of proposed changes with other Administrators or Directors to make certain:

  • (1) there are no gaps in funding or coverage of essential duties¿

  • (2) process required paperwork to ensure correct and timely changes¿ and

  • (3) and confirmation of changes. Track tuition for deferred and earned accounts.

  • Prepares expense budgets related to existing education programs. Manages student scholarship accounts, including processing student scholarships, serving as a liaison between Training Program and offices, including the Bursar’s Office and Financial Aid Office as needed. Works in conjunction with Department of Psychiatry Administration to process additional compensation.

  • Coordinates renovation of pertinent FTTP office spaces, by working with UR Facilities and third-party vendors to update paint and flooring, as well office furnishings. Approves charges for materials and labor involved in renovation. Ensures that all phases of renovation (obtaining quotes, coordinating furniture removal and furniture delivery, working with UR Facilities and third-party vendors on material selection) are completed as quickly and as efficiently as possible, to minimize down-time of space.

OPERATIONS :

  • Responsible for all administrative operations that fall under the purview of the Family Therapy Training Program including: recruitment, orientation, and cross-training of administrative staff to perform functions required for operation of the Master’s Program, Post Degree Program, and Continuing Education program. This includes but is not limited to preparation for and participation in program self-studies and site visits, course registration processes, support for faculty for course preparation and implementation, website maintenance, recruitment activities, attending to program faculty and student needs, and all program events. Represents the Institute and its programs both within and outside of the University. Serves as spokesperson in communicating instructions and interpreting administrative matters to students, clients, faculty, staff and the general public. Works collaboratively with executive leadership to ensure understanding of changing organizational requirements and community partners.

HR & STAFF MANAGEMENT :

  • Provides program management support to faculty, clinical staff, support staff, and trainees to ensure compliance with University policies and procedures. Advises faculty, staff, and trainees on all aspects of HR administration, including hiring, supervision, and HR policies and procedures. Identifies and coordinates use of University resources to troubleshoot issues such as IT and finance, and works to support staff development and a high functioning team. Supports Institute Director and executive leadership team with development and maintenance of sufficient and trained administrative support for all Institute functions. Responsible for recruiting, hiring, and orienting administrative professionals to the Institute, its component parts, and its many functions. Responsible for ensuring adequate staffing for key Institute and Training Program events and work activities that occur throughout the year. Ensures that staff are cross-trained to cover during periods of staff absences. Assists administrative professionals with development of annual goals and provides input into annual performance reviews.

ORGANIZATIONAL MANAGEMENT AND GENERAL ADMINISTRATION :

  • Provides interpretation of University as well as departmental policy, regulations, and procedures, and guides administrative staff on replies to routine correspondence. Works with executive and department leadership to implement and enhance strategic plan to aid in the furtherance of Institute and departmental goals. Determines equipment needs and makes allocations within the Program. In accordance with departmental procedures, authorizes orders for equipment, supplies and services. Maintains liaison with respect to maintenance, custodial, purchasing, inventory control and other central Services. Attends appropriate department and University meetings as Assigned. Serves as liaison between Institute and Department Research Administration as needed.

Other duties as assigned.

QUALIFICATIONS:

  • Bachelor's degree or equivalent combination of experience and training required.

  • Master’s degree in similar fields preferred.

  • 5 years of related experience¿ or an equivalent combination of education and experience required.

  • Excellent verbal, written and interpersonal skills are essential preferred.

  • Proficiency and ability to learn new software skills within a Windows- based environment (MS Word, Excel, Outlook, PowerPoint, Access and SharePoint) preferred.

  • Strong organizational skills and the ability to handle multiple priorities while meeting deadlines in a fast-paced environment preferred.

  • Proven team member and ability to build stakeholder consensus in a complex environment preferred.

  • Exceptional judgment and ability to learn the needs of different components of the UR Medicine Enterprise preferred.

  • Work independently with minimal guidance. Demonstrates efficiency in prioritizing assignments and proactively resolving problems preferred.

  • Strong organizational skills and ability to multitask required.

  • Demonstrates accurate, grammatically correct documentation in all correspondence.

  • Ability to innovatively translate system-level needs and trends to program level planning and programming.

  • Openness to learning and adapting to ever-changing information management system.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $68,765 - $103,147 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
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