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University of Rochester Staff Accountant - 228074 in Rochester, New York

Staff Accountant Job ID 228074

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 051 Medicine M&D-Infect Dis Unit




GENERAL PURPOSE:With minimal direction and latitude for independent judgment, manage an assigned group of sponsored research and institutional accounts, with emphasis on post-award administration. Set up, review, reconcile prepare projections, and report on assigned accounts. Prepare and analyze reports related to sponsored research and institutional information. Manage and ensure accurate data in URGEMS, including the review and filing of source documentation for ledger reconciliation and account management. Close out accounts following institutional and sponsor policies. Support faculty with renewal of service contracts and blanket orders, purchase of new equipment, and maintain the department and university equipment records. Utilize University systems, such as UR Financials, HRMS, on-line procurement systems, URSpace and URGEMS. Perform non-routine duties involving complexity, confidential information and variety. Work closely with Infectious Disease Faculty, Research Program Administrator, Finance Manager, Senior Accountant, students, and visitors.


Prepare, analyze, review monthly ledger /departmental accounting reports using UR Financials (URF), and reconcile charges with URGEMS. Run, print and sort all monthly reports from URF. Identify problems or errors and correct with appropriate central administrative or service department. Prepare monthly URGEMS encumbrance reports of expenditures and balances, and prepare detailed spreadsheets. Analyze reports for accuracy, spending projections, reasonableness, and adherence to agency guidelines. Prepare, distribute and review reports with principal investigator, Research Program Manager, Finance Manager and Senior Accountant as needed. Present recommendations and seek guidance as to the course of action to be taken. Recommend improvements, adaptation and changes in policy and procedures in the accounting system. Obtain Principal Investigator’s (PI) signatures on cover sheets. Prepare reports, such as for projections, and particularly as projects near completion or at fiscal-year end, for review by Chair, Research Program Manager, Finance Manager, PI, ORACS, sponsors, or Auditing. Ensure back-up documentation for expenditures is appropriate, including certification of effort, and accuracy for audit purposes. Keep Research Program Manager, Financial Manager and Senior Accountant advised on the status of projects. 35%

Set up accounts in URGEMS using ORPA’s new IORA system. Review Awards in IORA for accuracy based on sponsored award letter, and contact ORPA and ORACS with corrections. Review and manage data in URGEMS from various payment mechanisms for numerous accounts, double-checking appropriateness of expenditures and FAO and spend category designations. File source documentation and retrieve documents for account reconciliation. Train departmental personnel in procedural and policy matters relating to purchasing, finance, audit, general account/award and spend category use, and various practices for the proper management of accounts. Archive non-grant accounts and fully closed grants on an annual basis. 23%

Manage the departmental Pcard system. Review and approve all orders placed on pcards assigned to the department. Ensure proper backup documentation standards are maintained, and correct and appropriate FAOs and spend categories are used. Reconcile all pcard statements on a monthly basis. Provide hands-on training for new pcard holders, and assist pcard holders in resolving issues. Liaise with UR Pcard Program Manager when questions arise. 15%

Liaise with ORPA, ORACS, Accounts Payable, Purchasing, HR, Auditing, and other service departments, as well as funding agencies. Meet with research faculty and laboratory personnel to review departmental policies and procedures for the management of sponsored research funds and other institutional accounts, including subcontracts to other institutions. Review for allowability, allocability, and reasonableness of expenditures on sponsored research and institutional accounts prior to purchase approval, and in accordance with sponsor and institutional policies. Advise and assist departmental personnel with purchasing procedures, and prepare and process payment-related forms, requisitions, journal entries, etc. 10%

Attend post-award related user groups and administrative meetings, such as URGEMS user group, and Research Administration and Research Accounting (RARA) meetings. Participate in special purpose meetings, such as audits, meetings with central administrative departments, etc. Attend CLASP certification training program and maintain certification. 2%

Other duties as assigned. 5%

QUALIFICATIONS: Bachelor’s degree in Accounting, Business Administration or related field and 1 year of professional accounting experience or equivalent combination of education and experience required.

3-5 years of relevant administrative experience, or an equivalent combination of education, experience and training preferred.

Knowledge of Microsoft Office, University of Rochester policies and procedures, and procedures, UR Financials, HRMS, and URGEMS preferred. Knowledge of accounting cost principles, computing skills and demonstrated proficiency in an administrative office setting. Excellent organizational and interpersonal skills and attention to detail. Strong ability to quickly learn new systems, processes, and workflows. Must be able to work both independently with self-direction and with a team. Ability to handle multiple tasks and requests with varying deadlines is essential.


Must be CLASP certified at the time of hire or as soon as possible after hire date

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled