Staff Accountant, Neurology

Rochester, NY



Provides, in an independent manner, professional financial and administrative support to the Department of Neurology (Reporting office/Research accounting); under general direction and with latitude for independent judgment. Utilizes knowledge of the University accounting procedures to provide proper review and control over activity which impacts the financial records of assigned accounts (grants, clinical trials, operating, gift, endowment, etc.). Processes payroll-related paperwork for department. Interprets and applies University policies and procedures, granting agency fiscal policies, and department policies and procedures. This position will focus on the accounting and financial management for assigned Divisions in the department including the portfolio of grants, clinical trials, operating, gift and endowment accounts working in conjunction with the research administrator, division administrator and department financial leadership accordingly.


Provides financial management support to assigned portfolio including the following activities:

  • Procurement and Payment processing support: Assists research teams and divisional administration in understanding the preferred route for procurement and payment of goods and services. Educates those in assigned portfolio and provides support in utilizing and navigating the University forms and systems for procurement and payment of goods and services.

  • Clinical Trial Support: Creation, regular updating and maintenance of post-award workbooks working with study coordinators and research administrators in conjunction with OnCore system. Invoices sponsors for reimbursable expenses. Reviews agreements to identify invoiceable expenses. Tracks and reports out on accounts receivable and follows up on outstanding payments. Generally supports financial management of clinical trials under assigned portfolio.

  • Subcontract Management: Manages subcontract component for grants including foreign and multicenter projects, monitors invoices and subcontract budgets and serves as point of contact with sub-awardees within assigned portfolio. Prepares requests for new subcontract and subcontract amendments. Analyzes spending to total subcontract and notifies research administrators of potential issues.

  • Effort Policies: Creates and updates workbooks to analyze My Activities and compare to reported efforts for clinical coordinators. Maintains additional workbooks to assist with tracking coordinator efforts to assist with management of a coordinator pool. Creates reports of average actual compared to average reported effort for clinical trials and other grant accounts. Prepares documentation for quarterly effort certification of research faculty and staff as assigned.

  • General: Prepares deposits for incoming checks and supports management of the research administration inbox for tracking, logging and filing notices of award or other grant notifications. Assists Research Administrators with the pre-award process including obtaining quotes and developing budgets. Monitors close out of research accounts in conjunction with research administrator. Assists with report of expenditures and troubleshooting financial issues.

Reconciles personnel expenditures by reviewing University ledgers/Cumulative Salary Reports. Utilizes excel-based encumbrance accounting system for reconciliation process, in conjunction with Cognos (FRS)/UR Financials, HRMS, and other diagnostic tools. Prepares and submits personnel forms/salary distribution changes for processing. Updates effort projection workbooks on a routine basis and notifies research and finance administration of upcoming payroll changes required. Tracks submission of payroll action forms and ensures HRMS system appropriately reflects planned distributions.

Reconciles non-salary expenditures by reviewing University ledgers, Requests For Payment, Employee Expenses Reports and other supporting documentation. Reconciles checks, invoices & Notices of Award; and updates post award workbooks accordingly. Utilizes excel based shadow system for reconciliation process, in conjunction with Cognos (FRS)/UR Financials, HRMS, and other diagnostic tools. Ensures transactions are in accordance with sponsor, university and departmental policies. Investigates any discrepancies and take corrective action as needed including preparation of journal entries.

Performs monthly analysis and maintains financial reports on accounts as assigned. On a quarterly basis updates spending and projection on customized reports, utilizing historic trend and account specific knowledge to create an accurate financial picture. Creates summaries by Principal Investigator to assist Research Administrators with regular financial review meetings. Creates summaries by division to assist divisional leadership and finance leadership in quarterly review meetings. Participates in regular financial review meetings to communicate updates or issues with accounts. Develops a variety of spreadsheets on an ad-hoc basis; performs additional financial/accounting duties as needed.


  • Bachelors Degree (Accounting or related field preferred)

  • One year of professional accounting experience, or equivalent combination of education and experience reuqired

  • Strong analytical and organizational skills with keen attention to detail and value of data integrity. Positive customer service attitude with strong communication skills, including written communications. Shows initiative and resourcefulness in managing multiple priorities. Takes responsibility for accomplishing their own work while maintaining confidentiality of information in a professional manner. Microsoft Excel spreadsheet development experience. Experience with UR accounting and payroll procedures preferred.

  • CLASP Certification preferred, candidate lacking certification will attend classes upon hiring and is required ot successfully obtain certification preferred.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $23.06 - $32.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time