Staff Accountant

Rochester, NY


This position will provide, in an independent manner, professional financial and administrative support to the Department of Urology. They will work under the guidance of Sr Financial Analyst as well as working closely with the Staff Accountant, Accountant Bookkeeper and department financial leadership accordingly. They will be responsible for the financial management, accounting, and reporting systems. With general direction and latitude performs professional accounting work at an operating level requiring knowledge and application of general accounting theory, techniques and practices with knowledge of the University accounting system. This position requires excellent organizational, interpersonal communication, telephone, computer and follow up skills with great attention to detail. Including preparing purchase orders and maintaining petty cash fund


  • Generate and review monthly Workday accounting reports. Using UR GEMS, reconcile charges showing on Workday reports with charges in URGEMS. Identify problems or errors and correct by processing a Journal Entry. After reconciling, prepare monthly URGEMS encumbrance reports of expenditures and balances, and prepare detailed spreadsheets and projection graphs as necessary. Analyze reports for accuracy, spending projections, salary efforts, reasonableness and adherence to agency guidelines. Combine Gems and Workday reports to Sr. Financial Analyst for their review. Work closely with lab manager and maintain excellent communication lines with Office Mangers to ensure they send purchasing back-up in a timely manner. Input all purchase charges into URGems in order to obligate dollars on accounts. Ensure UR Gems is updated with new accounts and old ones ending. Update salary and distribution records for faculty, staff and residents.

  • Audits, analyze and reconcile ledger accounts to confirm completeness and accuracy of data. Uses judgment as to whether account balances are reasonable; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures. Creates ad hoc reports as necessary to understand and explain the financial activity of the Department. Initiate corrective action by preparing Journal Entries with proper supporting documentation in accordance to university policy. Filing ledgers, purchase orders and department agreements, archiving previous years files to storage.

  • Tracks and prepares monthly headcount reporting by using Cumsal Reports and by contacting department managers for current information and accuracy.

  • Process employee expense reports (BETR) in a timely fashion for all faculty and staff ensuring all University policies are followed.

  • Manages department phones, computers, equipment and purchasing of goods and services and maintains inventory of these assets for the department. Track standing POs, ensuring they are adequately funded for their appropriate periods.

  • Process and validate P-Card purchases on line ordering for the department. Staff Accountant will be trained on university policies and other criteria applicable to the P Card program.

  • Manage UR Space and asset inventory to ensure space and assigned personnel are updated. Administers rent contracts by filing and tracking charges.

  • Collect capital acquisitions requests, input into the Capital system, tracking location and disposal for budgeting purposes.


  • Bachelor’s degree (Accounting or related field preferred)

  • One year of professional accounting experience, or equivalent combination of education and experience required

  • Excellent analytical, organizational, communication skills and attention to detail required. Position requires applicant to have strong Microsoft Office skills. The applicant needs to have the ability to work in a fast-paced environment within tight deadlines.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051

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