Staff Affairs Administrator

Rochester, NY


Supports human resource activities and programs that focus on staffing, compensation, benefits, training and safety. Answers employee questions about human resources policies and procedures. Coordinates projects for the human resource department. Works with HR business partners to support employee questions/needs within employee compensation, training and benefit programs.


  • Supervisess and track all staff related recruitments within School. Administer all actions relating to staff employees, including creation of new positions, inception of searches, or changes in rank, equity reviews, leaves and retirements/resignations through conclusion.

  • Oversees progress of all staff appointments and action items. Work with department and Human Resources on the processing of offer letters. Review for accuracy and adherence to University policies and procedures.

  • Facilitates processing of requisitions in a timely manner. For probationary appointments, advise departments on paperwork required; initiate action in departments when required, and follow up to ensure paperwork is received and acted on in a timely manner, as required.

  • Ensures that all staff files are complete and up to date.

  • Advises departments on correct procedures and paperwork required for staff affairs.

  • Performs technical reviews of paperwork submitted and follow up with department to ensure completeness and accuracy prior to submission to HR Business Partner.

  • Regularly follow up on paperwork submitted to ensure timely action in HR systems.

  • Issue reminders and follow up with departments to ensure timely submission of appropriate paperwork.

  • Troubleshoots, as required, to ensure deficiencies in all paperwork are adequately addressed prior to submission to other administrative offices.

  • Develops, implements, and maintains computerized systems to track and monitor progress of all staff-related actions.

  • Provides regular reports to the Dean on progress/problems relating to all employee actions, performance problems, and PADH issues.

  • Addresses unemployment inquiries with Human Resources Business Partner.

  • Investigates and resolves payroll and personnel issues.

  • In conjunction with the Dean, develops and facilitates staff workshops on staff search committee training, new department administrator training, staff onboarding, and a range of other initiatives as needed.

  • Examines, develops, organizes, initiates, executes, manages, and audits new procedures related to staff affairs in consultation with the Dean, departments and administrative offices to provide more expeditious, accurate and efficient delivery and integration of support services between departments, programs and the Dean’s, Provost’s, Human Resource Services offices.

  • Serves as primary administrator to advise department chairs and department administrators in developing performance improvement programs for department employees in collaboration with Human Resources Business Partner.

  • Advises Dean on matters pertaining to minority recruitment and retention of employees.

Other duties as assigned.


  • Bachelors degree in related field required

  • 1+ year of experience in Human Resources or administrative role or equivalent combination of education and experience required

  • Strong communication and organizational skills required

  • Ability to work on multiple projects and prioritize daily tasks required

  • Ability to collaborate with internal and external partners required

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $25.72 - $36.01 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Apply for Job

  • Careers

  • Sign In

  • New User

Location: The College
Full/Part Time: Full-Time