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University of Rochester Student Systems Functional Analyst, GEPA SMD - 221269 in Rochester, New York

Student Systems Functional Analyst, GEPA SMD

Job ID



School of Medicine & Dentistry

Full/Part Time


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Full Time 40 hours Grade 054 Graduate Edu/Postdoc Affairs


8 AM-5 PM


Position Summary:

The University of Rochester is recruiting a Functional Analyst Programmer to work collaboratively with the Student Systems Support team to meet and advance the student administration needs of SMD Graduate Education and to meet and advance other information technology, database, and reporting needs for the Office for Graduate Education and Postdoctoral Affairs. This person will work collaboratively across all student administration functions within SMD Graduate Education to develop business solutions that align the school’s processes and procedures with the capabilities of the UR Student system. This individual will be responsible for requirements, business process, security analysis and documentation. This role will also be responsible for use case development, and end-user support for SMD Graduate Education and Postdoctoral Affairs.


Student Systems Support

  • Provide business analysis, administration, maintenance and support services for the University’s Student Information Systems, working with the Student Systems Support Team as needed. Design, evaluate, test and maintain school-specific applications and processes in support of the core student administration system (UR Student. Confer with technical personnel in systems analysis and applications planning to assess needs and recommend modifications and/or additions to existing programs and equipment.

  • Work collaboratively across the business stakeholders in SMD Graduate Education to develop business solutions that align the school’s processes and procedures with the capabilities of the UR Student system. Assess data preparation and management needs, program design and testing; and use of systems. Offer solutions and suggestions to provide optimum efficiency. Work with cross-functional teams and customers to develop functional requirements, system documentation, and process or work flows.

  • Conduct requirements and business process analysis and develop the necessary documentation to support these activities.

  • Conduct the analysis of user permissions in relation to defined security roles with the intention of identifying gaps, documenting business needs, and identifying the appropriate users to align with the system roles.

  • Facilitate functional user sessions in order to develop use cases to aid in the design and development of business solutions to meet the needs of the school. Design and verify complex program logic by preparing test data and trial runs. Document procedures used.

  • Help GEPA to create Standard Operating Procedures to align their business policies and practices to the capabilities of UR Student. Participate in the write-up, preparation and maintenance of manuals, procedures and forms. Works with others to provide instruction, guidance and assistance upon system rollout.

Reporting and Dashboards

  • Develop and implement metrics, reports and interactive dashboards in Tableau, Cognos, UR Student, and Slate summarizing recruitment and institutional assessment data to aid in decision making.

  • Develop data warehouse for National Institute of Health (NIH) training grant reporting and NIH / National Science Foundation (NSF) annual surveys.

  • Conduct in-depth analysis of reporting requirements and translate into technical specification and dashboard displays.

  • Develop custom rules and resources, analyze data and utilize knowledge of data mining techniques for data validation.

  • Analyze problems, provide complex program specifications, develop or modify existing build, and schedule programming projects.

  • Leverage data in innovative ways to present clear and meaningful perspectives in order to be acted upon and used in program and institutional decisions.

Departmental Technology and Project Support

  • Maintain a broad knowledge of the student information system and business analysis disciplines, related best practices, and related technologies.

  • Develop student shadow system integrated with UR Student to support data needs not within scope of UR Student including publications tracking and NIH training grant reporting needs

  • Serve as systems administrator for the Slate recruitment and admissions management system; recommend and implement system design improvements; and develop an application programming interface (API) to support SOPHAS to Slate integration

  • Assess, recommend, and implement improvements to current alumni tracking database; REDCap surveys combined with MS Access database; and reports capturing Advancement activities from data mined from Oasis.

  • Assess, recommend, and implement improvements to current postdoctoral trainee Access database; develop new functionality to begin collecting admissions information, enable publications tracking, and improve NIH training grant reporting

  • Recommend system design improvements for Blackboard course management system.

  • Assess, recommend, and implement improvements to current GEPA forms and student, instructor, and course evaluations.

  • Perform miscellaneous job-related duties and projects as assigned.


Bachelor's degree in related discipline such as Computer Science, Business, Mathematics, Statistics, Science or Engineering; and 3-4 years of related experience, preferably 1-2 years in a supervisory capacity; or an equivalent combination of education and experience. Master's degree preferred.

Preferred Qualifications

  • Experience in the field of higher education, Tableau dashboard reporting, and prior experience implementing enterprise wide student systems strongly preferred.

  • Experience with Tableau and / or other dashboard reporting tools a plus.

  • Prior project management experience is helpful.

How To Apply

All applicants must apply online.

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