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University of Rochester Surgery Research Accountant - 234346 in Rochester, New York

Surgery Research Accountant Job ID 234346

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 053 Surgery Research



The Department of Surgery, a top 20 program for NIH funded research, is invested in the growth and development of its research portfolio. Research expenditures have more than doubled from $4 million to over $9 million in the past 5 years. The Executive Director of the Division of Surgery Research serves as the primary administrator for the division. This position works closely with the Executive Director as the financial manager for the research enterprise. The Research Accountant is primarily responsible for ensuring the integrity of Department of Surgery revenue and expense accounts for intramural and extramural research inclusive of federal, foundation, industry sponsored grants and contracts, department, institutional and operating accounts (OP). The Research Accountant will prepare and analyze all financial reports in collaboration with the Executive Director. Under general direction of the Executive Director of Research, and with significant latitude for initiative and independent judgement, provides support and guidance to Surgery investigators to ensure compliance with regulatory requirements and to ensure research expenditures are appropriately and accurately tracked and reported. Prepares routine and ad hoc reports, and performs and tracks all accounting transactions. Assists in preparing budgets, tracking revenue commitments against budgets, and assists in liaison functions with ORACS, ORPA, Accounts Payable, Purchasing, PERC, and Surgery Divisions.


20% Ensures that financial data relative to Surgery research grants is accurate and reliable. Analyzes accounts and uses judgment to determine whether the account balances are reasonable. Initiates and completes quarterly review of ledgers with Principal Investigators in accordance with University Policy and Best Practice guidelines. Coordinates with ORACS for closeout of grant and clinical trial accounts. Prepares ad hoc reports as needed. Develops and maintains tool for financial reports showing current status of funds reflecting projections and anticipated outcomes and prepare monthly reports for principal investigators. Drafts financial reports as required by Sponsors and assists Executive Director and Faculty with completing interim and final award reports.

20% Using University Financial reports, reconciles sponsored research accounts (FAO GR5s), including subcontracts. Monitors all account balances and expenditures. Updates and maintains department research accounting in line with University Policy and best practice. Performs ledger account reconciliation monthly on defined research accounts (Including grant, operating, and gift accounts) for Principal Investigator or Administrator Review and coordinate discrepancy resolution. Maintains copies of financial records/documentation in accordance with University record retention policy and in accordance with Department of Surgery guidelines.

15% Develops and implements strategies to minimize the financial risk and inefficiency in Division processes and procedures. Interprets financial policies and procedures and communicates same to faculty and staff. Makes recommendations for applications of or changes to University policy and procedures. Identifies best practices and opportunities for process re-design by standardizing business practices, procedures, and reporting mechanisms for the accounting function of the Division, the Department, and University. Provides guidance on departmental accounting practices and procedures to the members of the department including faculty, staff, graduate students, and undergraduate students.

15% Independently reviews and makes recommendations for personnel charged to accounts managed by Division of Research. Works directly with faculty and administrators within and across departments to proactively reallocate salaries as accounts change in compliance with individual account terms and conditions. Responsible for creation, routing, and submission of faculty and staff personnel action forms. Independently reviews and allocates effort for staff members working on industry sponsored clinical trials in compliance with institutional policy and procedures as well as award terms and conditions.

10% Develops and maintains encumbrance system of revenue and expense commitments. Performs accounting transactions such as preparing journal entries, depositing and or monitoring sponsor payments, and preparing cost transfer requests in accordance with ORACS guidelines. In collaboration with Research Administrator, calculates Surgery clinical trial assessments. Reviews daily reports which summarize financial transaction errors and initiates corrective action as appropriate. Where error trend indicates system defects, consults with or refers the matter to the appropriate supervisor, presenting recommendations and seeking guidance as to the course of action to be taken. If ongoing corrective action required this position will initiate a corrective action plan with stakeholders.

10% Works with Department leadership in budgeting associated research accounts. Primary responsibility for budget development of research operating accounts. Proactively assesses and makes recommendations for Business Process Improvement and Strategic Development opportunities. Prepares routine reports and designs special reports as requested by Surgery Finance for research data to include in Consolidated Department budgets and/or reports.

5% Assists Executive Director in maintaining UR Space and Equipment (asset) databases and assists with Plan Confirmation System Review. Represents the division and its interests at various meetings such as RARA and other various subcommittees. Maintains liaison with a wide variety of University Departments, including the Dean's Office, ORPA, ORACS, General Accounting, Finance, and PERC.

5% Performs other related work required.


Bachelor’s degree in Accounting, and 3 years of professional accounting experience; or an equivalent combination of education and experience. Working knowledge of Microsoft Office Suite. Understanding of University’s financial and human resource platforms preferred.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management form assigning other work as required.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled