Temporary Processing Archivist (2-year appointment)

Rochester, NY


The River Campus Libraries (RCL) Department of Rare Books, Special Collections, and Preservation (RBSCP) seeks an innovative Processing Archivist responsible for preserving, accessioning, and processing archival collections. With a high degree of accountability and authority to work independently and collaboratively, this is a temporary position responsible for accessioning and processing analog and digital archival collections within the University Archives, Rochester Collections (i.e., faculty papers), and Local History Collections (i.e., Kodak Historical Collection). This role requires commitment to providing careful and ethical stewardship of collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data. There may be a possibility of promotion to Library Professional II after one year of service, as well as an extension of the position past two years, dependent on the incumbent’s performance and departmental needs.


Collections Processing

  • Arrange and describe analog and digital material in University Archives and Special Collections in accordance with best practices


  • Create finding aids in ArchivesSpace in compliance with archival metadata standards such as DACS and EAD

  • Coordinate creation of collection-level cataloging record with Metadata Services

Student Supervision

  • Hire, train, and supervise student assistants to assist with processing tasks, including data entry and rehousing of collections

Collections Accessioning

  • Accession new and backlog material in accordance with RBSCP policy

  • Preservation as necessary

Professional Development

  • Maintain currency with library functions, resources, practices, and procedures in the areas of archival processing and physical and digital preservation and access.

  • Participate in and contribute toward RCL and University committees, meetings, and events.

  • Maintain professional collaborations with RCL colleagues and other campus constituencies.

  • Contribute to the profession through active participation in conferences, associations, research, writing, etc.

Other duties as assigned.


  • ALA accredited MLS/MLIS degree or advanced degree in a related field required

  • One year of experience in archival accessioning and processing; understanding archival standards and metadata standards, and archival best practices and preservation preferred

  • Experience writing DACS-compliant finding aids in ArchivesSpace preferred

  • Strong interpersonal skills with the ability to work collaboratively across an inter-departmental and institutional structure preferred

  • Demonstrated commitment to continued professional growth and development required

  • Demonstrated commitment to cultural diversity required

  • Strong problem solving and organizational skills preferred

  • Ability to move and lift up to forty pounds required

  • Excellent oral and written communication skills required

  • Ability to work independently, to meet deadlines, and manage multiple projects simultaneously preferred

  • Familiarity with legal and ethical issues related to privacy and records restrictions preferred

  • Interest in or background in the history of higher education, STEM, or related areas preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 000 Rare Bks, Spcl Collctns & Pres